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Introduction to Archives

(also archive), n. ~ 1. Materials created or received by a person, family, or organization, public or private, in the conduct of their affairs and preserved because of the enduring value contained in the information they contain or as evidence of the functions and responsibilities of their creator, especially those materials maintained using the principles of provenance, original order, and collective control; permanent records. In the vernacular, 'archives' is often used to refer to any collection of documents that are old or of historical interest, regardless of how they are organized; in this sense, the term is synonymous with permanent records. Taken from the https://www2.archivists.org/glossary/terms/a/archives

This video series examines some of the stories behind Tate's archives of British art, exploring questions and processes that are emerging from their collection, conservation and use.

What is an Archivist looks at the various tasks that archivists perform, from both the good and bad perspective.

The Archives Association of British Columbia (AABC) and the Irving K. Barber Learning Centre are pleased to present the webcast roundtable "Talking with First Nations Archives. "

Click image for Details

Articles on What Defines an Archives?

Article | What are Archives? by Arthur Leavitt

Article | The Spirit of Total Archives: Seeking a Sustainable Archival System by Laura Millar

Guide | Aboriginal Archives Guide by ACA

Book | Archives: Principles and practices By Laura A. Millar


Professional Ethics and knowledge of an archivist

Article | The Development of Ethics in Archival Practice by David E. Horn

Declaration | United Nations Declaration on the Rights of Indigenous Peoples

Protocols | Protocols for Native American Archival Materials By First Archivist Circle

Code of Ethics | ICA Archivist Code of Ethics

Code of Ethics | ACA Archivist Code of Ethics

Act | Yukon Archives Act

Blog | What do Archivists do All Day? by PAMA

Blog | so, what exactly does an archivist do? by anthroarchivist

Frank Upwards Lifecycle Continuum Model


Understanding Professional Jargon & More

Glossary | The ASA Archives Terminology

Glossary | A Glossary of Archival and Records Terminology by SAA [PDF]

Article | Coming Full Circle? by Rita-Sophia Mogyorosi

Universal Declaration on Archives by UNESCO & ICA

 

Establishing & Maintining an Archives

 

Establishing Archives: Facilities and Features

Web | ARCHIVES & RECORD STORAGE BUILDING  by Edward Acker

Book | Archival and Special Collections Facilities: Guidelines for Archivists, Librarians, Architects, and Engineers by Michele F Pacifico

Article | Using Shipping Containers for Record Storage by PARBICA

Web | Metal Shipping Containers as Additional Storage by Kathleen Watkins


Managing Archives & archival systems

Article | Managing Archives: A Procedures Manual by ICA & IRMT

Manual | A Manual for Small Archives by AABC

Policy | Dorothy Hoover Library Archives Policy

Policy | Nova Scotia Archives Acquisition Policy

Policy | The Royal BC Museum Collection Policy

Policy | ARCHIVES OF THE DIOCESE OF NOVA SCOTIA AND PRINCE EDWARD ISLAND Archives Policy

Policy | Tr’ondëk Hwëch’in Collection Policy

Act | Nacho Nyak Dun Heritage Act


Building a Community-Based Archives

Article | Independent Community Archives and Community-Generated Content ‘Writing, Saving and Sharing our Histories’ by Andrew Flinn

Article | Documenting local history: case study in digital storytelling by Suzanna Conrad

Article | Community-Centered Collecting: Finding Out What Communities Want from Community Archives by Michelle Caswell

Article | When Reconciliation Meets Conflict: Exploring Indigenous Archives by Samuel Mickelson

 

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Acquisition, Appraisal & Accession

Now that you have established your archives' goals and purpose, long-term plans and mandate, and you have determined your available space and resources, you are ready to start bringing material into your archives. Where are you going to find archival materials? How will you determine their value and suitability for your archives? And how will you bring them under your physical and legal control? Taken from "The Manual for Small Archives" by AABC

Lecture on the archival processes of acquiring and accessioning collections for HIS 3362, Archival Methods, Troy University, by Dr. Marty Olliff. Addresses collection development, collecting policies, gift agreements, and accession logs.

Acquisition of Archival Materials

Article | Records Acquisition Strategy and its Theoretical Foundation: The Case for a Concept of Archival Hermeneutics by Richard Brown

Article | Who Controls the Past by Helen Willa Samuels

Guide | Guidelines for Developing an Acquisitions Policy by AABC

Guide | A Guide to Deed of Gift by SAA

Guide | A Guide to a Donor Agreement by CCA

Sample | Acquisition Policy by the Nova Scotia Archives & Records Management

Sample | Acquisition Mandate by Simon Fraser University Archives


Appraising Archival Materials

Article | What is Appraisal by the National Archives

Slides | APPRAISAL: Theory and Methods by Terry Eastwood

Article | New Appraisal Techniques: The Effect of Theory on Practice by Margaret Hedstrom

Article | The Concept of Appraisal and Archival Theory by Luciana Duranti

Article | "Many are called, but few are chosen'? Appraisal Guidelines for Sampling and Selecting Case Files by Terry Cook

Article | How Goes it with Appraisal? by Terry Eastwood

Guide | Guidelines on Appraisal by ICA

Guide | Preparing for Monetary Appraisal by ACA

Sample | Appraisal Scorecard


Accessioning Archival Materials

Web | Loan Agreements and Accession Registrar by the National Archives

Sample | Accession Forms by Brett Carnell

Sample | Accession Registrar Entries by AABC

Web | Ontario Archival Accessions Register (OAAR) by AAO

Sample | Archival Accession Policy by the Nova Scotia Archives & Records Management

Arrangement & Description

Processing of archival material involves first arranging then describing it.

Arrangement involves analysing the records to see who or what created them, how and why they were created, what functions and activities they document, when they were created and what their physical nature is. While the records themselves provide the most concrete source for this information published histories and the recollections of the records creators themselves will also provide valuable insight to this procedure.

Description is the process of explaining that arrangement so that people - researchers, administrators, whomever - who want to use the records know where to look to find the answers to their questions. Arrangement, therefore, is the process of studying the records to discover how they relate to the entities that created them. Description is the way of sharing that knowledge with everyone else.  

Taken from "http://scaa.usask.ca/rad/radtoc.htm#section1"

Arranging Archival records

Web | Archives and Records Management Resources by Oliver W. Holmes (1964)

Web | Archives - What they are and how to use them by Goucher College Library

Article | Putting the Parts of the Whole Together: Systematic Arrangement of Archives by Terry Eastwood

Article | Thinking Outside of the Box by Dan Davies

Article | Archivalterity: Rethinking Original Order Heather MacNeil 

Slides | Archival Arrangement & Description by Becky Simmons

Newsletter | "With Respect to Original Order": Changing Values in Archival Arrangement by Robert Edwards featured in the AABC 2001 Winter Newsletter

Article | Processing for Access Uli Haller


Describing archival records

Online Handbook | Standards for Archival Description: A Handbook by SAA

Guide | Basics of RAD by SCAA

Blog | How Do Archivists Describe Collections? (or, How to Read a Finding Aid) by PAMA

Article | The Development of Descriptive Standards in Canada: A Progress Report by Kent M. Haworth

Article | Origin and Development of the Concept of Archival Description by Luciana Duranti

Article | Grounding Archival Description in the Functional Requirements for Evidence by David Bearman & Wendy Duff

Article | The Reclamation of Archival Description: The Canadian Perspective by Wendy Duff & Kent M. Haworth

Article | Managing the Present: Metadata as Archival Description by David A. Wallace

Article | Metadata Strategies and Archival Description: Comparing Apples to Oranges by Heather MacNeil

What information needs to be recorded in order to ensure that the longevity of a digital record? Let's talk about Rules for Archival Description and PREMIS.


How do you manage photographs when you cannot determine who owned them or who holds copyright over them or you don't know anything about the content of the photograph itself.

RAD & Examples of Archival Finding Aids

  1. The Complete Rules for Archival Description

  2. RAD Basics by Jeff O'Brien

Guide | Archival Processing Physical Arrangement: A guide to processing archival collections by George A. Smathers Library

Manual | Arrangement & Description Manual for Processing Archival Collections by Alaska State Historical Advisory Board

Sample | Mark Winston Fonds by SFU Archives on AToM

Sample | Creating Finding Aids by Benson Ford Research Center

Sample | Oral History Processing Manual by Brooklyn Historical Society

Template | Reference Publication Identification Worksheet Template for Data Entry

Template | Reference Inventory Identification Worksheet Template for Data Entry

Preservation, Conservation & Risk Management

Preservation n. ~ 1. The professional discipline of protecting materials by minimizing chemical and physical deterioration and damage to minimize the loss of information and to extend the life of cultural property. - 2. The act of keeping from harm, injury, decay, or destruction, especially through noninvasive treatment. - 3. Law · The obligation to protect records and other materials potentially relevant to litigation and subject to discovery. Note: Preservation is sometimes distinguished from conservation, the latter describing treatments to repair damage. However, preservation activities are often considered a sub-discipline within the profession of conservation.

Conservation counters existing damage, as distinguished from preservation, which attempts to prevent damage. Conservation does not always eliminate evidence of damage; restoration includes techniques to return materials to their original appearances (which may include fabrication of missing pieces). - However, conservation is often used to include preservation activities.

Risk Management n. ~ The systematic control of losses or damages, including the analysis of threats, implementation of measures to minimize such risks, and implementing recovery programs.

PRESERVATION & Conservation

Article | The education of staff and users for the proper handling and care of archival materials: a RAMP study with guidelines By Helen Ford UNESCO

Book | Basic Conservation of Archival Materials : Revised Edition, 2003 Chapter 6 – Collections by CCA

Book | Document Repair Hardcover – May 1971 by D.B. Wardle on Amazon.ca

Article | RLG Guidelines for Microfilming to Support Digitization by RLG

Article | Shelving for Archival Storage – Key Issues by ICA Committee on Archival Buildings in Temperate Climates (ICA/CBTE)

Article | Moments of Risk: Identifying Threats to Electronic Records David Bearman

Guide | Syracuse University Library Environmental Guidelines by Donia Conn

Guide | ASSESSING PRESERVATION NEEDS A SELF-SURVEY GUIDE Beth Patkus

Article | Guidelines for the Long Term Preservation of CDs and DVDs by CCI

Article | Storing Archival Paper-Based Materials by National Parks Services

Guide | Native Languages Archives Repository Project Reference Guide

Article | Capturing Analog Sound for Digital Preservation by Library of Congress

Book | Sound Directions Best Practices For Audio Preservation By Mike Casey

Manual | Audiovisual archives: A practical reader by UNESCO

Book | Guidelines on the Production and Preservation of Digital Audio Objects (web edition) by IASA


Archival Risk Management

Manual | Risk Assessment Handbook by The National Archives

Article | Risk Management in Libraries, Archives and Museums by Alpaslan Hamdi

Web | Managing Information Risks by UN

Manual | Digital Preservation Handbook by DPC

Article | Moving library and archive collections by British Library

Web | Preservation Management by Smithsonian Institution Archives

Article | Building an Emergency Plan by Getty Conservation Institute

The video takes viewers inside the preservation lab at the National Archives where specialists construct custom boxes for items as varied as a Cold War-era pistol and a 1761 Indian treaty. The boxes can be simple affairs, built to house a book -- or extremely complex, holding multiple, related items in multi-chambered constructions.

Preservation, Conservation & risk management resources

Web | Resources for Conservation Professionals by Conservation OnLine (CoOL) 

Web | Canadian Conservation Institute (CCI) Notes by Government of Canada

Guide | The Preservation Checklist by Paper and Book Repair

Web | identifying errors and anomalies in analog and digital video by AVAA

Article | Videotape Identification and Assessment Guide by Texas Commission on the Arts

Manual | HANDBOOK FOR DIGITAL PROJECTS: A Management Tool for Preservation and Access by Maxine K. Sitts

Web | FIRST AID FOR FIRE DAMAGE by NFSA Video Tapes PDF / Audio Tapes PDF

Blog | Caring for Your Collection by PAMA

Webinars | Photographic Process Identification Webinars by IPI

ToolACTS FACTS Newsletter Archives promotes the advancement of expert knowledge of materials and technologies, and mastery of conservation and preservation by ACTS FACTS

Tool |  the Association of North American Graduate Programs in Conservation, works together to strengthen and advance graduate-level education and training in art and heritage conservation.This site contains the presentations and posters of students at the ANAGPIC conference since 2005 by ANAGPIC

Tool | While not peer-reviewed, these post-prints present information about current topics in conservation as well as insight into conservation treatments by AIC Photographic Materials Group (PMG)

 

Digitization & Oral History

 
  • Book | Why Digitize? by Abby Smith

  • Blog | Why don’t you digitize everything? by PAMA

  • Article | Digitization in an Archival Environment by Sally McKay

  • Article | Archival Digitization and the Struggle to Create Useful Digital Reproductions By Krista McCracken

  • Article | Digitising and handling Indigenous cultural resources in libraries, archives and museums by Alex Byrne

  • Directory | A Global Directory of Services and Suppliers of Audiovisual Media by AMIA

  • Article | Digitizing Archival Material Guidelines by G.S.O

->Collection ID Guide by PSAP<-

Digitization of Archival Material Guides

  • Toolkit | Minimum Viable Workstation by XFR Collective

  • Toolkit | Audio/Video Resources by XFR Collective

  • Guide | Audio Cassette Digitization Workstation by Sustainable Heritage Network

  • Guide | Minimum Digitization Capture Recommendations by ALCTS

  • Guide | Guidelines on File Formats for Transferring Information Resources of Enduring Value by LAC

  • Guide | Digitization Best Practice by York University

  • Article | Capturing Analog Sound for Digital Preservation: Report of a Roundtable Discussion of Best Practices for Transferring Analog Discs and Tapes by LOC

  • Guide | Universal Photographic Digital Imaging: Image Reciever Guidelines by UPDIG

  • Guide | Universal Photographic Digital Imaging: Quick Guide by UPDIG

  • Guide | A Guide for Managers Planning and Implementing Digitization Projects by Government of Canada

  • Web | Digitizing Collection by the Smithsonian Institution Archives

  • Guide | Guidelines on the Production and Preservation of Digital Audio Objects (web edition) by IASA

  • Guide | Technical Guidelines for Digitizing Cultural Heritage Materials Creation of Raster Image Files by FADGI

  • Guide | What to do Before you Digitize by Iron Mountain

  • Guide | Digitization and Archives by CCA

  • Guide | Guidelines for Digitizing Archival Materials for Electronic Access: Decision Chart by NARA

  • Guide | Digitizing Video for Long-Term Preservation: An RFP Guide and Template by Barbara Goldsmith

  • Guide | Technical Guidelines for Digitizing Archival Materials for Electronic Access: Creation of Production Master Files – Raster Images by NARA

  • Guide | Guidelines for the Preservation of Video Recordings Part B. Video Signal, Preservation Concepts, and Target Formats by IASA

  • Guide | Guidelines for the Preservation of Video Recordings Part C. Introduction by IASA

  • Toolkit | Bibliography for Digitization Projects by CCA

In the Yukon Archives: this is how we do it.

Policy | Yukon Archives Standard for Digitizing Sound Recordings: Creation of Audio Masters

Policy | Yukon Archives Metadata Standard for Image Masters Created Through Digitization

Policy | Yukon Archives File Naming Standard for Digitized Archival and Published Material

Policy | Yukon Archives Standard for Digitizing Photographs: Creation of Raster Image Masters


Storing & Maintaining digitized materials

Article | Preserving Moving Pictures and Sound By the DPC Richard Wright

Article | Long-Term Storage of Videotape by Jim Wheeler

Article | Causes and Measurement of Videotape Decay Richard Keatinge

Blog | CDs Are Not Forever: The Truth About CD/DVD Longevity, “Mold” & “Rot” by Tina Sieber 

Guide | Metadata Standards and Guidelines Relevant to Digital Audio by PARS Task Force

Web | Hard Drive Failure Rates (which one to buy?) by Andy Klein on Black Blaze

Web | For The Most Accurate Scans, Calibrate Your Scanner by Lifewire

A look inside the digitization labs at the National Archives, where a dedicated team of technicians uses state-of-the-art technology to preserve the Archives' remarkable holdings. Once digitized, the records are available to the public online. Motion pictures, still photographs, paper documents, audio-video recordings are some of the records shown being digitized in the labs of the National Archives in this video.

Stacey Zembrzycki explains the processes of doing oral history.

Saving Oral history Traditions in the Archives

Handbook | Oral History Handbook by Beth M Robertson

Web | Iportal search by University of Saskatchewan

Blog | 11 Things you should know about Aboriginal Oral Traditions by ICTINC

Web | Indigitization Toolkit for the Digitization of First Nations Knowledge

Web | Oral Traditions by Indigenous Foundation UBC

Guide | Guide to Oral History Recording by Australian War Memorial

Guide | Australia Talking History: Oral History Guidelines by Sharon Veale and Kathleen Schilling

Book | Getting Started in Oral Traditions Research by P. Polar [Excerpt]

Web | Ethics by Concordia University Centre for Oral History & Digital Storytelling

Web | Step-by-Step Guide to Oral History by Judith Moyer 

Article | Legalizing Oral History: Proving Aboriginal Claims in Canadian Courts by Kent McNeil

Article | Maintaining the Reliability of Aboriginal Oral Records and Their Material Manifestations: Implications for Archival Practice by Shauna McRanor

Web | First Nations Pedagogy Online

Web | Oral Traditions Resources by SWSLibrary

Web | Oral History Centre Workshops and Membership


Some Funding Opportunities for Digitization and Equipment Resources:

Digital / Electronic Records and Systems

 n. ~ Data or information that has been captured and fixed for storage and manipulation in an automated system and that requires the use of the system to render it intelligible by a person. Notes: 'Electronic records' can encompass both analog and digital information formats, although the term principally connotes information stored in digital computer systems. 'Electronic records' most often refers to records created in electronic format (born digital) but is sometimes used to describe scans of records in other formats (reborn digital or born analog). 

(InterPARES Authenticity, p. 7) Strictly speaking, it is not possible to preserve an electronic record. It is always necessary to retrieve from storage the binary digits that make up the record and process them through some software for delivery or presentation. Taken From https://www2.archivists.org/glossary/terms/e/electronic-record

Digital Curation & Preservation

Glossary | Digital Curation Glossary by DCC

Article | Digital curation by Elizabeth Yakel

Article | Digital Curation: The Emergence of a New Discipline by Sarah Higgins

Article | Ensuring the Longevity of Digital Information by Jeff Rothenberg

Article | Intellectual Preservation: Electronic Preservation of the Third Kind By Peter S. Graham

Article | What to Preserve?: Significant Properties of Digital Objects by Helen Hockx-Yu & Gareth Knight

Article | New Partnerships for Old Sibling Rivals: The Development of Integrated Access Systems for the Holdings of Archives, Libraries, and Museums by Katherine Timms

Article | A Comparison Between Migration and Emulation in Terms of Costs by Erik Oltmans & Nanda Kol

Article | Beyond the Magic to the Mechanism: Computers, Materiality, and What It Means for Records to Be “Born Digital” by Ciaran B. Trace

Article | Moments of Risk: Identifying Threats to Electronic Records by David Bearman

Slides | Born Digital Photographs: Acquisition and Preservation Strategies by AABC Conference 2006

Web | 5 Open Source Digital Preservation Tools by Paragon CGI

Guide | Managing Electronic Records from an Archival Perspective by ICA

Guide | Digital Preservation Formats by Smithsonian Institution Archives

Article | Risk Management of Digital Information: A File Format Investigation by Gregory W. Lawrence, William R. Kehoe, Oya Y. Rieger, William H. Walters & Anne R. Kenney

Manual | Digital Preservation Handbook by DPC

Manual | Handbook For Digital Projects: A Management Tool for Preservation and Access by Maxine K. Sitts NEDCC

Blog | Digital Preservation Matters: This blog contains information related to digital preservation, long term access, digital archiving, digital curation, institutional repositories, and digital or electronic records management. 

Blog | MetaArchive Blog

Blog | AMIA @ UofT blog

Blog | Jaime Mears Archive Blog (Tag: Digitization)

Podcasts / iTunes | Digital Preservation Webcasts By Library of Congress

Webcast | Digital Preservation Webcast Recordings by UNESCO

Webinars | Digital Preservation Webinars by OPF

Sample | Digital Preservation at SFU


Digital Curation Tools

  • Tool | Digital Preservation Management Tutorial Modules: The tutorial will introduce you to the basic tenets of digital preservation. It is particularly geared toward librarians, archivists, curators, managers, and technical specialists.

  • Tool | Cost of Inaction Calculator by AVPreserve

  • Tool | Sharing Storage Solutions: This website provides information and tools so that institutions of all types, sizes and resource levels can learn how to create safe and appropriate storage solutions.

  • Tool | Video Preservation: The purpose of this site is to encourage the preservation of historic video using the mature technology of digital capture.

  • Tool | Comparing Digital Library Systems by Beanworks

  • Tool | Checklist for Cloud Service Contracts Intended Audience: Records Managers and Archivists by InterPARES Trust Project

  • Tool | Digital Preservation Business Case Toolkit by DPC

  • Tool | Community Owned digital Preservation Tool Registry (COPTR): COPTR is collating the knowledge of the digital preservation community on preservation tools in one place.

  • Tool | Let's Solve the File Format Problem!: this Wiki will provide a central source for information on all manner of file formats

  • Tool | Digital Formats by Library of Congress

  • Tool | DRAMBORA (Digital Repository Audit Method Based On Risk Assessment) originated as a paper-based methodology for helping repository managers to develop a documented understanding of the risks they face, expressed in terms of probability and potential impact.

  • Tool | The File Information Tool Set (FITS) identifies, validates and extracts technical metadata for a wide range of file formats

  • Tool | The Apache Tika™ toolkit detects and extracts metadata and text from over a thousand different file types (such as PPT, XLS, and PDF)

  • Tool | JHOVE is a file format identification, validation and characterisation tool.

  • Tool | Features of BitCurator include: Pre-imaging data triage, Forensic disk imaging, File system analysis and reporting, Identification of private and individually identifying information, and Export of technical and other metadata

  • Tool | IrfanView is a fast, compact and innovative FREEWARE (for non-commercial use) graphic viewer for Windows XP, Vista, 7, 8 and 10.

  • Tool | MediaInfo is a convenient unified display of the most relevant technical and tag data for video and audio files.

  • Tool | BWF MetaEdit was developed by the Federal Agencies Digitization Guidelines Initiative (FADGI) supported by AudioVisual Preservation Solutions.

  • Tool | VirtualBox is a powerful x86 and AMD64/Intel64 virtualization product for enterprise as well as home use.

  • Tool | PDFTRON powerful pdf library [About]

  • Tool | VeraPDF is a purpose-built, open source, file-format validator covering all PDF/A parts and conformance levels. It's designed to meet the needs of digital preservationists

  • Tool | HxD is a carefully designed and fast hex editor which, additionally to raw disk editing and modifying of main memory (RAM), handles files of any size.

  • Tool | Archive-It is a subscription web archiving service from the Internet Archive that helps organizations to harvest, build, and preserve collections of digital content.

  • Tool | WayBack Machine: a digital library of Internet sites and other cultural artifacts in digital form.

  • Tool | Webrecorder is a web archiving service anyone can use for free to save web pages. Making a capture is as easy as browsing a page like you normally would. It automatically archives the page, along with any additional content triggered by interactions.

  • Web | Make Use Of: Technology, Simplified Webpage

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Archiving in the Digital Age

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Article | Local archives and community collecting in the digital age by Lyndon Ormond-Parker & Robyn Sloggett

Article | Where’s the Archivist in Digital Curation? Exploring the Possibilities through a Matrix of Knowledge and Skills by Christopher Lee & Helen Tibbo

Article | Staffing for Effective Digital Preservation By NDSA

Article | Strategies for Managing Electronic Records: A New Archival Paradigm? An Affirmation of Our Archival Traditions? By Philip C. Bantin

Article | The Protection of the Integrity of Electronic Records: An Overview of the UBC-MAS Research Project by Luciana Duranti and Heather MacNeil

Article | Descriptive Practices for Electronic Records: Deciding What is Essential and Imagining What is Possible by Margaret Hedstrom

Article | The Role of Standards in the Archival Management of Electronic Records by Victoria Irons Walch

Metadata:

Article | Metadata Requirements for Evidence by David Bearman

Article | Encoded Archival Description & XML reading list by UMBC

Article | Understanding EAD3 and XML by EADiva

Article | Metadata and the Management of Current Records in Digital Form by Hans Hofman

OAIS:

Article | Reference Model For an Open Archival Information System (OAIS) by CCSDS

Article | Meeting the challenges of digital preservation: The OAIS reference model by Brian Lavoie

Web | OAIS Reference Model by OAIS

Archival Softwares & Systems

Article | The Archivematica Project Meeting Digital Continuity’s Technical Challenges

Web | Comparing Digital Libraries Systems

Slides | DIGITAL ARCHIVES & PRESERVATION SYSTEMS Part 4 Archivematica

Web | The AABC Archivist's Toolkit: Automation and Digitization

Slides | DIY Archives: Enhancing Access to Collections via Free, Open-Source Platforms

Article | OPEN SOURCE SOFTWARE FOR DIGITAL PRESERVATION REPOSITORIES: A SURVEY

For more information on Electronic Records Management prior to Archival processes, please see the Records Information Management section of our Resources Page.

Awareness, Outreach & Fund-raising

661048040

Yukon Heritage Training Fund

The Yukon Council of Archives encourages Individual, General, and Institutional members interested in professional development and training courses, to apply for assistance through the Yukon Heritage Training Fund. If you wish to apply for financial assistance, please consult the Guidelines. They provides information on how money is awarded, who is eligible, how to apply and the responsibilities of the applicant if the application is successful. Otherwise, please take a look at external funding & advocacy resources listed below.


Awareness & Outreach 

Webcast | UBC Webcast Resource

Webinar | National Archives Media Player

Podcast | LAC Podcast on Archives

Education | AABC Distance Education Training Courses

Education | SAA database on Archival education, training courses and degrees

Resource | Archives Canada Resource Publication Listing

Resource | AABC Archival Resource List

Blog | ArchivesBlog: A Syndicated Collection of Blogs by and for Archivists

Resource | Search the Yukon Archival Union List (YAUL) consists of descriptions of archival material held at publicly-accessible archival repositories in the Yukon Territory. The YAUL has been created by the Yukon Council of Archives with the assistance of the Archives Association of British Columbia. 

Resource | ArchivesCanada The archival descriptions of participating Canadian archives searchable via a combined database

Archives Social Media Outreach Examples:

Sample | National Archives Social Media Policies

Sample | Reference and Access Use Service Examples by SAA

Sample | Vignelli Center Instagram Feed

Getting an Education in Archives

Institutions listed in Alphabetical Order

Degree Certifications & Courses:

 

Online Programs and Courses Phone: 613-727-4723 ext. 3330
OL@algonquincollege.com

On-campus Programs and Courses Phone: 613-727-765 CCOL@algonquincollege.com

1-888-684-4444

Algonquin University- Centre for Continuing & Online Learning

Archives and Records Management: Management of information assets is essential for businesses, non-profit organizations and government agencies. This College Certificate program provides students with the basic principles and practices to work in records and information management and archives. Records and information management programs provide control of information from creation to storage and distribution. To qualify for this certificate, you must complete the program within five years.

The graduate has reliably demonstrated the ability to:

  • Discuss the history and current trends in archives and records management.
  • Use preventative conservation techniques for the care and preservation of archival records.
  • Assist in the classification and scheduling of business records throughout their life cycle using records management methodologies, principles and practices for records in various media.
  • Assist in the acquisition, assessment, appraisal, arrangement and description of archival records using archival methodologies, principles and practices for records.
  • Contribute to the planning, budgeting, staffing and managing of day-to-day operations of an archives and/or records management office, in compliance with current national and provincial legislation, industry standards and accepted business practices.
  • Complete all work in a professional, ethical and timely manner.

 

Contact: MLIS Program Coordinator, JoAnn Watson (joann.watson@dal.ca)

Dalhousie Information Management Programs

Dalhousie’s School of Information Management (SIM) is unique in Atlantic Canada. SIM provides innovative information programs for students at all levels, focussed on the management of information, people and technology.

Dalhousie's MLIS Program: The MLIS degree is a 2 year course of study for full-time students. A total of 16 half-credit courses (48 credit hours) and the non-credit Practicum are needed to complete the degree. See MLIS Admissions for further details. Our MLIS is a versatile degree, giving students the knowledge and skills to work across sectors and in all types of organizations. Specifically, the MLIS degree offers students the ability to concentrate in areas such as libraries, archives and managing data, information and knowledge. (See Course List for details)

Dalhousie's MIM Program: Designed and delivered by world-class academics working within an award-winning faculty, our blended/online industry-focused Master of Information Management program perfectly aligns information management (IM) theory with day-to-day workplace realities to help you devise relevant and real-world solutions to the risk and change-related problems your organization faces. (See Website for more details)


 

Mail: Continuing Education, George Brown College, P.O. Box 1015, Station B, Toronto, Ontario M5T 2T9 Tel: 416-415-5000, ext. 2163
Email: cebusiness@georgebrown.ca

George Brown College- Continuing Education (ONLINE)

Whether you’re looking to upgrade your skills, discover a new hobby, pursue a passion or take your career in a new direction, George Brown College has a Continuing Education course for you. With our wide variety of subjects, it’s easy to find what you’re looking for, regardless of your interest. Our many industry partnerships, as well as strategic relationships with government agencies, community partners and educational associations, only enhance our selection.

With evening, weekend, day and online classes starting throughout the year, we make it easy to fit learning into your schedule. And you can work toward a certificate at your own pace – you register (and pay) on a course-by-course basis.

Managing Information Systems: With our Managing Information Systems course, learn the basics of computer information systems as they are used in the areas of management and accounting. Gain the knowledge you need to be able to make informed decisions about the application of information technology in those areas.


 

Ms. Kathryn Hubbard, Administrative & Student Affairs Coordinator: 

admissions.sis@mcgill.ca

Tel.: 514.398.4204

Fax: 514.398.7193

Mcgill School of Information Studies (SIS)

At the McGill School of Information Studies we seek to find better ways to organize, access, disseminate, use and preserve information and recorded knowledge. Our research and teaching expertise spans such areas as user-centred design, usability, information security, data mining, digital curation, and knowledge management. SIS offers an ALA-accredited master’s program that represents an effective balance between theory and practice. Students can work on real-world problems in their courses and can also elect to participate in our practicum course, which offers a supervised learning opportunity in an information organization for academic credit. https://www.mcgill.ca/sis/programs

Master of Information StudiesBoth MISt programs prepare graduates to work as information professionals in a wide range of information environments or to pursue further research and academic studies in library and information studies. Courses are available in areas of interest such as library studies; knowledge management; information and communication technology; and archival studies. Students have the flexibility to focus on one area of interest or combine courses from across information studies domains. Learn more

Graduate Certificate in Digital Archives ManagementFor students or professionals holding a bachelor's degree or higher. Courses focus on principles and practices in archival studies, digital curation, strategies for digital preservation, and enterprise content management. All courses are offered on-site at McGill University. The program may be completed within two academic semesters (Fall/Winter), or to a maximum of three years. Both Fall and Winter entry is offered. Learn more


Saskatchewan Polytech- SCHOOL OF INFORMATION AND COMMUNICATIONS TECHNOLOGY (SICT)

Library and Information Technology DIPLOMA: Today’s library technologist is tech-savvy, socially engaged and passionate about life-long learning. It’s a great career for anyone interested in literacy, learning and innovation.

Library techs are in demand—because libraries have become the go-to place for everything from traditional books to e-books, multi-media and online resources.

Saskatchewan Polytechnic's two-year Library and Information Technology diploma program has been developed in accordance with the Canadian Library Association Guidelines to address ongoing advances in technology and changing library user needs. Offered at our Saskatoon campus, the program prepares you to support librarians in any type of library—or to manage day-to-day operations on your own in a small library.

You’ll take a variety of introductory academic courses to familiarize yourself with a wide variety of subjects, from world history to literature. You’ll discuss the impact of new technologies, the political and economic factors impacting information sharing, the benefits and risks of digital storage, and more. Through lectures, labs and hands-on projects, you’ll develop knowledge and skills in:

  • acquisitions, circulation and interlibrary loans
  • archives and records management
  • computer-based and traditional library management
  • database searching and reference research
  • descriptive and subject cataloguing
  • programming and public relations
  • reader assistance
  • website design and social media

 

Tel 604 822 2404

Fax 604 822 6006

Email ischool.info@ubc.ca

University of British Columbia iSchool

MASTER OF ARCHIVAL STUDIES (MAS): The MAS program is a unique stand-alone degree that offers students the opportunity to explore records and archives issues in depth and from a variety of perspectives—from records creation to preservation, from analogue to digital—in the public and private sector. The program coursework supports a variety of career pathways, including traditional approaches to historical archives, records management and digital records forensics. The MAS program is international in scope, and its alumni work at organizations around the globe. Program content focuses on:

  • Nature of records and archives
  • The life-cycle of records from creation to preservation
  • Records systems and archival systems
  • Selection of records and their acquisition in archives
  • Intellectual control of records and archives and provision of access
  • Records, archives and the law
  • Ethical and professional responsibilities
  • History of record-keeping and archives

Specializations: The First Nations Curriculum Concentration (FNCC) is designed to prepare information professionals to work effectively with Aboriginal communities in support of ongoing developments in Aboriginal culture and languages, self-government, treaty negotiation and litigation. During their program of study, iSchool students enrolled in the FNCC develop a strong foundation in their chosen program (MAS, MLIS, or Dual MAS/MLIS). In addition, they build a deep appreciation for the influence of the information professions on Indigenous histories and ongoing Indigenous initiatives. As an integral part of the concentration, students are supported in gaining experience working in Indigenous-oriented information organizations. Learn more


 

403 Fletcher Argue Building
Phone: 204-474-8401

Fax: 204-474-7579
history@umanitoba.ca 

University of manitoba

The curriculum follows the Association of Canadian Archivists' guidelines for curricula in master's programs in archival studies. The archival field of study has six components:

  1. study of the history of recorded communication (focusing on the evolution of archival records and the perspectives archivists bring to the study of recorded communication);
  2. study of archival institutions and functions;
  3. study of history;
  4. an opportunity for work experience in archives (through the internship);
  5. research in archival studies (mainly through a thesis);
  6. an elective in an area of study (usually outside history) which provides knowledge which archivists need; students typically take an elective in administrative studies or computer systems management from the Faculty of Management at the University of Manitoba.

First Year Requirements: three required graduate courses:

  • HIST: 7372: History of Archiving and Archival Records (Nesmith);
  • HIST: 7382: Archiving in the Digital Age (Bak);
  • HIST: 7390: Internship in Archival Studies (Nesmith or Bak);
  • and a history course (faculty).

Second Year Requirements: thesis in archival studies;
and an elective in one of either public administration, management studies, media studies, computer science or other subject which reinforces thesis research.


 

Tel. : 613-562-5130
Fax : 613-562-5854
esissec@uOttawa.ca

University of ottawa 

The Master of Information Studies (MIS) is a professional graduate-level degree program that is fully accredited by the American Library Association (ALA). Combing an emphasis on practical experience and theory, this bilingual program prepares you for careers in a wide range of fields involving the organization, analysis, curation, management and brokerage of information. Our graduates work in libraries, private sector firms, public agencies, and nonprofit organizations.

Master of Information Studies: Full-time or part-time students in the Master of Information Studies (MIS) degree complete 7 compulsory core courses in their first year of study plus a capstone experience course in their final semester.

Graduate Diploma in Information Management: The School of Information Studies offers a Graduate Diploma in Information Management (GDIM). This 18-credit program is intended both for those who have recently completed an undergraduate degree wishing to enter a career in the field of records and information management, and for those already working in the field who wish to upgrade their qualifications.


 

Tel: 416-978-3234

Fax: 416-978-5762

Email: inquire.ischool@utoronto.ca

University of Toronto iSchool 

Bachelor of Information: The Bachelor of Information (BI) is a second-entry professional undergraduate program. It considers the interactions between information technologies and social worlds, providing you with the conceptual tools and practical techniques necessary to understand and effect change in a data-intensive society. The BI program integrates design thinking, critical scholarship, and experiential learning.

Masters of Information (MI): Information is explored in all its breadth, depth and richness in this innovative program. There is a choice for everyone among seven concentrations, a specialization, coursework-only, co-op, and thesis options. MI graduates are the next generation of valued professionals, able to lead the progression of information design, organization, storage, access and retrieval, dissemination, preservation, conservation and management. With a deep understanding of the needs of society, career opportunities are found across all industries and sectors. The Master of Information (MI) program is accredited by the American Library Association.

The Archives and Records Management (ARM) Concentration focuses on the social, institutional, and personal practices affecting the creation, use, and re-use of recorded information. The concentration explores the multiple perspectives that inform documentary practices over time, and draws on diverse foundational disciplines, including:

  • Management theories for organizational records
  • Archival theory of arrangement and description
  • Appraisal theories and practices for diverse organizations
  • Preservation principles and technology migration management
  • History of records and record keeping

 

2nd Floor | Continuing Studies Building University of Victoria Campus

Tel 250-472-4747

Email register@uvcs.uvic.ca

University of Victoria Continuing Studies (Online)

Managing Archival Collections Course: This course focuses on archives as an important component of museum collections and develops your understanding of ways in which archival materials should be organized, managed, preserved and shared.  Program: CULTURE, MUSEUMS & INDIGENOUS STUDIES

This course strengthens your understanding of:

  • the nature of archival materials
  • theories, principles, and practices governing archival management
  • legal, administrative, and professional frameworks
  • appraisal, acquisition, and accessioning of archives
  • archival arrangement and description, including the application of archival descriptive standards
  • physical processing and storage
  • the importance of preventive conservation
  • reference services and access issues
  • using archives to enhance exhibits, educational offerings, and outreach initiatives
  • the impact of digital technologies on the management of records and archives
  • the role of archives in culture, heritage and society

While there is common ground between the management of artifacts and the management of archives, recognizing the distinctions is important to caring effectively for documentary materials and increasing their role in the museum environment.

Learning objectives

  1. Explain the general principles and theories of archival management.
  2. Explain the distinctions between the nature of and management of archival materials and artifacts.
  3. Understand the different issues involved with administering archival services and managing archival facilities, whether in a dedicated archival institution, a museum, a gallery or heritage institution, or a multi-purpose environment.
  4. Understand international, national, and local legal, ethical, administrative and professional frameworks surrounding archival management, with a particular but not exclusive focus on the Canadian environment.
  5. Implement the key steps involved in effective archival management, including appraisal, arrangement, description, conservation and access.
  6. Articulate the changing role of archives in culture, heritage and society.

 

MLIS General Inquiries
mlisinfo@uwo.ca   
519-661-4017

Western University- FIMS

Western's Master of Library and Information Science (MLIS) program is widely recognized as one of the best programs of its kind in North America. The curriculum stresses an exploration of the literature of the discipline and the development of advanced research skills. The program provides a strong foundation in traditional librarianship together with an opportunity to engage with innovative ideas and new information technologies. You’ll graduate from our program as a skilled professional who is well prepared to meet the challenges facing information and library professions today and in the future.

The MLIS program at Western is uniquely flexible.

  • Three entry points - September, January or May
  • Receive your degree in 12 months
  • Part-time option, ideal for working professionals

You’ll also have the opportunity to take advantage of our program’s co-operative work/study option. Selected students may participate in one or two paid work terms in a library or information-related position before completing the final academic term of the MLIS degree. Co-op allows you to apply and enrich your classroom learning by working in a professional environment, and gives you experience that will benefit you after graduation. You’ll also make important professional and industry connections that will serve you well in your chosen career.



Workshops:

ACA Workshops

Each year, as part of the Annual Conference, the ACA’s Professional Learning Committee coordinates workshops designed for both archivists in the region hosting the conference as well as the many individuals travelling to attend the conference. The ACA Workshops offer learning for intermediate and advanced-level archivists and cover a wide range of relevant and timely topics. Workshops vary in duration, from one-half day to two days, and are typically offered immediately prior to, or following the Annual Conference.


aabc-logo.png

aabc.advisor@aabc.ca

Phone: 778-680-2273

AABC Workshops

The AABC offers two methods of educational delivery:  distance education and in-person workshops.  Education offered by the AABC is aimed at those new to archival work, such as the always-popular distance course, Introduction to Archival Practice, but it is also aimed at practicing archivists who want to delve deeper into a particular media type or topic, such as our course on Oral Histories.

These courses are also of interest to individuals who are responsible for records management and/or providing reference service for their institution. The AABC can advise on options available for institutions planning staff training and does respond to requests for courses initiated by interested groups.

The AABC also arranges sponsored workshops which are provided to specific groups on an ad hoc basis and organizes specialized workshops delivered by experts on a variety of archival and preservation topics.

Workshop Courses Available

  • Introduction to Archival Practice (1 or 2 days)
  • Managing Archival Photographs (2 days)
  • Introduction to Managing a Digitization Program (2 days)
  • Metadata and Archives (1 day)
  • Arrangement, Description and RAD Refresher (1 day)
  • Appraisal and Deaccessioning (1 day)
  • Introduction to Archival Preservation (2 days)
  • Emergency Planning for Archives (2 days)
  • Managing Archives (1 day)
  • Oral History (1 day)
  • Records Management 101 (1 day)

Distance Education Courses and schedule

Registration Rates

The following registration rates apply for most workshops and are effective as of 2016. All prices are in Canadian (CAD) funds and are subject to change.

AABC Member Rates:
$180 for a 1 day workshop
$350 for a 2 day workshop
$350 for a distance education course

Non-member Rates:
$230 for a 1 day workshop
$450 for a 2 day workshop
$500 for a distance education course

Sponsored Workshops: $1,000.00 /contractor, per day, plus expenses