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Indigenous Archives & RIM Issues Resource

Good Archives and Records Management systems helps awareness through projects like: Our Native Land CBC . Read up on some of our resources to learn more about this topic!


INDIGENOUS ARCHIVES ISSUES AWARENESS

  • Guide | Native Languages Archives Repository Project Reference Guide by ANA

  • Article | Aboriginal Interventions into the Photographic Archives: A Dialogue between Carol Payne and Jeffrey Thomas

  • Article | Report and Recommendations of the Consultation on Aboriginal Resources and Services by LAC

  • Web | Aboriginal documentary heritage by LAC

  • Web | Indigenous Advisory Circle by LAC (Part of Indigenous Documentary Heritage Initiatives)

  • Book | Aboriginal History Volume 13

  • Article | Opening Archives: Respectful Repatriation by Kimberly Christen

  • Article | Indigenous Knowledge and Archives by Kirsten Thorpe

  • Article | Visions and Metaphors for First Nations Information Management by Kim Lawson

  • Article | Maintaining the Reliability of Aboriginal Oral Records and Their Material Manifestations: Implications for Archival Practice by Shauna McRanor

  • Article | When Reconciliation Meets Conflict: Exploring Indigenous Archives by Samuel Mickelson

  • Article | Settler Records, Indigenous Histories: Challenges in Indigenous Genealogical Research by Stacey Devlin & Emily Cuggy

  • Article | Who Owns the Past-Aborigines as Captives of the Archives Henrietta Fourmile

  • Article | Local archives and community collecting in the digital age by Lyndon Ormond & Robyn Sloggett

  • Article | 'I knew who I was not, but not who I was'. Public storytelling in the lives of Australian adoptees by Margaret Taft, Kay Dreyfus, Marian Quartly & Denise Cuthbert

  • Article | Activating the archive: rethinking the role of traditional archives for local activist projects by Alexandrina Buchanan & Michelle Bastian

  • Article | Community-Centered Collecting: Finding Out What Communities Want from Community Archives by Michelle Caswell

  • Article | Independent Community Archives & Community-Generated Content ‘Writing, Saving and Sharing our Histories’ by Andrew Flinn

  • Article | In the Trenches: Archival Ethics, Law and the Case of the Destroyed CIA Tapes by Douglas Cox

  • Article | Indigenous Knowledge and Archives: Accessing Hidden History and Understandings by Lynette Russell


Records information management  Issues Awareness

  • Tool | RECORDS AND INFORMATION MANAGEMENT SYSTEM AND RETENTION SCHEDULE TOOLKIT by First Nations in BC Knowledge Network 

  • Article | Indigenous Records: connecting, critiquing and diversifying collections by Kirsten Thorpe

  • Article | Indigenous Peoples’ Land And Resource Rights by Robert B. Anderson, Bettina Schneider, & Bob Kayseas

  • Article | Records and Information Management Issues in First Nations Governments by ARMA

  • MOU | MOU Between ARMA Canada Region, and, ARMA Vancouver Chapter, and, the First Nations Summit Society and, the British Columbia First Nations Public Service Secretariat (BCFNPSS)

  • Article | indigenous people: reconciliation and healing: why aboriginal people can’t just “get over it” by Here To Help BC

  • Manual | The Aboriginal Finance and Management Capacity Development Series: Introduction to Document Management by AFOA

  • Article | Governance & Recordkeeping Around the World Sept 2018

Taken From Book Vision

Rooting for Change through Archives & RIM systems for Indigenous communities

Article | Indigenous Self- Government by Indigenous Corporate Training Inc.

Web | A Look at Indigenous Relations in Canada for 2018 and Beyond by ICT Inc.

News | Federal Court of Appeal dismisses First Nations’ challenge of B.C.’s Site C dam by Laura Kane Globe & Mail

News | Algonquins one step closer to Ontario’s first modern treaty By Ainslie Cruickshank

News | Ouellette: Indigenous language use could be supported in House ‘within a year’ by Rachel Gilmore

News | Past approach to treaty negotiation didn’t work: INAC officials By James Munson

News | Indigenous and Northern Affairs splitting into two departments By James Munson


Yukon Indigenous language revitalization

Yukon Native Language Centre @ Yukon College
Box 2799 / Whitehorse, Yukon / YT Y1A 5K4
Tel 867-668-8820 / Fax 867-668-8825
Toll Free: 1-877-414-YNLC (9652)

First Voices Language Documentation Project

CYFN List of Yukon Indigenous Languages

Native Land Interactive Indigenous Language Map

Stories Matter | Phase II of the Stories Matter Application – A New Media Alternative to Oral History Transcription by http://storytelling.concordia.ca/

Stories Matter is a new oral history database tool built for oral historians by oral historians, as an alternative to transcription. This free, open source software allows for the archiving of digital video and audio materials, enabling oral historians to annotate, analyze, and evaluate materials in their collections.

Introduction to Records & Information Management (RIM)

Records information management (RIM) is a corporate area of endeavor involving the administration of all business records throughout their life cycle. According to the ISO 15489: 2001 standard, records management activities include "the creation, receipt, maintenance, use and disposition of records, including the processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records." Taken From https://searchcontentmanagement.techtarget.com

What is Records & Information Management?

Slides | Introduction to Records Management by CARICAD

Bulletin | Records Management Bulletin: What is Records Management? by NWT RM Bulletin

Links | Canadian RIM Tutorials by ARMA Canada Region

Article  | Dispelling Myths Records Retention in Canada

Article | Why is RIM important? by UNBC

Article | Overall File Management FAQ by SIA

Article | The History of Records Management in Canada, 1867-1967 By Uta Fox

Newsletter | Monthly RIM online viewer by ARMA

Article | What’s most businesses’ missing link? – a filing strategy by Clinton Vallis

Article | Current state of play: records management and the cloud by Katherine Stuart & David Bromage

Article | Managing Records in the Modern Office: Taming the Wild Frontier by John McDonald

Article | Electronic Records Management and Public Accountability: Beyond an Instrumental Approach by Albert Meijer

Article | The impact of information culture on information/records management by Proscovia Svard

Article | Accountability, open government and record keeping by Alistair Tough

Article | Canadian RIM, an ARMA Canada Publication Spring 2016 Volume I, Issue I by ARMA Canada


Standards in RIM

Information and Documentation Records Management:

  1. Standard | ISO-15489-1 Part 1: Concept & Principles
  2. StandardISO-15489-2 Part 2: Guidelines

Information and Documentation Records Management Processes: Managing Metadata for Records:

  1. Standard | ISO-23081-1 Part 1: Principles
  2. Standard | ISO-23081-2 Part 2: Conceptual & implementation issues
  3. StandardISO-23081-3 Part 3: Self-assessment method

Information Systems for Records:

Principles and Functional Requirements for Records in Electronic Office Environments:

Information and documentation:

  1. Standard | ISO 13008:2012 Digital records conversion and migration process
  2. StandardISO/TR 13028:2010 Implementation guidelines for digitization of records
  3. StandardISO 17068:2017 Trusted third party repository for digital records

Information and documentation:

  • StandardISO/TR 26122:2008 Work process analysis for records

Click image to Zoom [https://www.mun.ca/cio/imp/whatisim.php] 

Where Do I Begin? Understanding a Record's lifecycle

Bulletin | Records Management Bulletin: The Life Cycle of Records by NWT RM Bulletin

Handbook | Records & Archive Management Handbook by University of Adelaide

Article |  | Records Life-cycle Cradle to Grave Metaphor by Gordon Hoke

Article | | Best Practices for Digital Archiving: An Information Life Cycle Approach by Gail Hodge

Bulletin | Records Management Bulletin: Vital Records by NWT RM Bulletin

 

Establishing a RIM System

Bulletin | Records Management Bulletin: Office Organized: The Records Management Show Pt. 1 by NWT RM Bulletin

Bulletin | Records Management Bulletin: Office Organized: The Records Management Show by Pt. 2 NWT RM Bulletin

 

Learn about the benefits, cost savings, and return-on-investment (ROI) and get the tips to start automating your processes with scanning and capture as the starting point.

Management Toolkits

Tool | Comprehensive Toolkit for Managing Electronic Records

Tool | IM Toolkit for First Nation Government in BC

Tool | AIIM's Enterprise Content Management Toolkit

Tool | UK's IM Toolkit for Schools

Article | IM Advice for Local Government RIM system by TAHO

Web | Sending Records to Archives or Records Centre: Records Appraisal by SIA


Policies & Procedures Implementation

Manual | Managing Records Centers: A Procedures Manual by IRMT

Article |  Setting up a Paper-based system by SIA

Article | Setting up a Electronic records system by SIA

Article | 5 Steps to Starting a RM Program by Allen Podraza

Article | Trimming Your Bucket List by ARMA

Article | 8 Steps of the ISO/TR 15489 Records Management Methodology by AIIM

Article | How to Implement a Record Retention Schedule for Electronic and Other Records By ACC

Article | RIM Implementation Plan by Government of South Australia 

Article |  IM Manual by Office of the Information Commissioner Government of Canada

Article | What to Do Before You Digitize: A Checklist by IRON MOUNTAIN 

Article 1 / Article 2 | How to successfully implement RIM software by FusionRMS

Learn core strategic and business management skills that can help to bolster your business acumen. Discover how to align your projects with the larger purpose of your organization.

Examples & worksheets

Web | Government Recordkeeping Resources by NSW State Archives & Records

Samples | Memory Yukon Project Lists of Policies and Procedures by YCA

Example | UVic Records Flowchart

Example | UVic Records Classification records type list

Example | UVic Document Naming Convention

Example | University of Guelph Records retention & disposition policies

Example | Tsawassen First Nation's RIM policy

Worksheet | Inventory Worksheet by Laura Millar Memory Yukon Project

Worksheet | Reference Publication Identification Worksheet by Laura Millar Memory Yukon Project

Electronic Records Management Systems (EDRMS)

  • An electronic document and records management system or EDRMS is an automated software application designed to assist you with the creation, management, use, storage and disposal of information and records. An EDRMS may also automate business processes such as workflows and approvals and be integrated with other business systems. Taken From National Archives of Australia
  • An EDRMS is an electronic document and records management system. It is an automated software application designed to facilitate the creation, management, use, storage and disposal of a range of both physical and digital documents and records in an integrated way. An EDRMS may also automate business processes such as workflows and approvals and be integrated with other business systems. As the title suggests, an EDRMS combines document management and records management functionality. The document management functionality of an EDRMS, based on business rules and classification, allows you to access and use documents to meet short term needs. The records management functionality allows you to protect and manage records as authentic evidence of business to meet your statutory and other responsibilities, and can assist you to address your longer term needs for information. Taken From New South Wales State Archives & Records

 

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What is an EDRMS and why should i implement one?

Article | EDRMS 101: the Basics by Pauline Joseph

Bulletin | Records Management Bulletin: Electronic Records Management Systems Versus Document Management Systems by NWT RM Bulletin

Article | Info-byte: EDMS, ERMS & EDRMS by The Archive-Skills consultancy

Web | The Canadian Standards for EDRMS by Government of Canada

Article | Moments of Risk: Identifying Threats to Electronic Records by David Bearman

Article | Managing digital records without an electronic record management system by the National Archives

Brochure | Promotion on Records Management systems by NewGen

Web | Electronic document and records management system by National Archives of Australia

Blog | 17 Questions to Ask in a Regulatory EDMS Software Demonstration by Montrium

Web | Challenges in implementing EDRMS by Ertan Čako

Web | Overarching reasons as to why your EDRMS project fails by RIMtech

Article | Select and Implement an Enterprise Content Management Solution by Laserfiche

  • Understand the ECM vendor market, make an informed decision, and take a bottom-up, process-based approach for an agile solution implementation.

Sample | Electronic Document & Records Management System Acquisition Strategy by Provincial Archives of Saskatchewan


trends in edrms

Web | EDRMS Key Considerations, Lessons and Checklist by NAA

Slides | Trends in #recordsmanagement by Advisory Committee on Privacy, Records Management and Security

EDRMS in the Market

Or look at some simple DCM Options:

This short video will show you the basics of managing email effectively, and will help you to:

* understand the value of email to your agency's business

* decide which email you need to keep

* decide which email can be deleted

* correctly save and title email

* use email as reliable evidence of decisions and approvals.


Tips & Tricks on Managing electronic records

Article | Descriptive Practices for Electronic Records: Deciding What is Essential and Imagining What is Possible by Margaret Hedstrom

Article | Functions-based Classification of Records: Is It Functional? by Stuart Anthony Orr

Article | Managing Records in the Modern Office: Taming the WildFrontier by John McDonald

Article | Preserving Email by Christopher J.Prom

Sample | Government Records Service Guide Managing Email Folders by Government of British Colombia

Sample | Information Management Manual 2010 by Office of the Information Commissioner of Canada

Sample | File Classification Scheme for Administrative Functions Common to all UN Offices by United Nations

Manual | Managing Public Sector Records: A Study Programme by General Editor, Michael Roper & Managing Editor, Laura Millar

Bulletin | Records Management Bulletin: Imaging Records by NWT RM Bulletin

Click Image to View

This video, created by the University of British Columbia's Records Management Office, introduces naming conventions for electronic records.

 

Records Disposition

 
Part 4 of a 12-part series on Records Management in New Jersey for public agencies and their constituencies.

What is Final disposition?

Web | Frequently Asked Questions: Records Scheduling and Disposition by NARA

Manual | Disposition of Federal Records: A Records Management Handbook 2000 Web Edition by NARA

Sample | Preparing Records Schedules Government Records Office by Archives of Manitoba

 


Process & Procedures

Web | Policy and Process: Disposing of records by National Archives

Bulletin | Records Management Bulletin: Disposition by NWT RM Bulletin

Newsletter | Records Management Tips: Disposition Pt.1 by NWT

Newsletter | Records Management Tips: Disposition Pt.2 by NWT

Guides | Guidelines for Records Disposal by Saskatchewan Archives

Bulletin | Records Management Bulletin: Reviewing and Approving Records Dispositions by NWT RM Bulletin

Bulletin | Records Management Bulletin: Records Disposition Authority by NWT RM Bulletin

How to Disposition Records Using Your Retention Schedule by UTMB Health Media Services

Click on Image to Zoom [http://www.tenthline.com/records-management/

Click on Image to Zoom [http://www.tciscs.com/records-management.html]

Privacy, Access, Use & Dissemination Of Information

How do you make sure internal threats aren't living in your office? How can you share your sensitive data and information to the intended recipients outside your firewalls safely and securely - and in a compliant manner?

Follow along with this webinar replay and take a close look at some best practices for data privacy compliance

Learn about the risks and challenges of typical imaging and 4 ways you can make sure your captured information is protected.

 
Follow along as AIIM's chief analyst participates in an interactive discussion with a leading executive on what it takes to manage and protect information in Canada. Learn and how to take advantage of the Personal Information Protection and Electronic Documents Act (PIPEDA) when paired with information governance best practices.

Privacy of Records

Act | Canada's Privacy Act [PDF]

Act | Canada's Copyright Act

Article | Getting Accountability Right with a Privacy Management Program by The Office of the Privacy Commissioner of Canada of Alberta

Bulletin | Records Management: Access to Information and Protection of Privacy Act by NWT RM Bulletin

Web | Documents on Access and Privacy of Records by Service Alberta

Sample | Privacy Management and Accountability Policy by British Colombia Goverment


Access, Use & Dissemination of Records

Act | Access to Information & Protection of Privacy Act

Web | What's ATIPP? by Yukon Government

Guide | Records Management Guidebook by Yukon College

Bulletin | Records Management: Retrieving Records from the Records Centre by NWT RM Bulletin

Newsletter | Records Management Tip: Access Restrictions by PWS Corporate Information Management

Sample | Procedures for Applying to Use the Multimedia/Vital Records Storage Room by Government of NorthWest Territories 

Sample | Access to Information Statement by University of Guelph

Sample | FOIP Access Guidelines and Practices by Service Alberta

Sample | Access to Information Form by Service Alberta

 

A look inside the digitization labs at the National Archives, where a dedicated team of technicians uses state-of-the-art technology to preserve the Archives' remarkable holdings. Once digitized, the records are available to the public online. Motion pictures, still photographs, paper documents, audio-video recordings are some of the records shown being digitized in the labs of the National Archives in this video.
Access to Archives (& Other Records) in the Digital Age was a presentation by Chris Hurley at the 2016 Australian Society of Archivists (ASA) Conference. Session 2: Access and Archives. Recorded 19 October 016. The "Forging Links: people, systems, archives" Conference was held at the Parkroyal Parramatta, Sydney, NSW 17 - 21 October, 2016.
In recognition of Sunshine Week, learn how we can help you request and access the restricted and non-restricted Federal records held at the National Archives - many without a Freedom of Information Act request. A panel of staff experts will discuss and answer questions about their work in making records available from the Executive, Legislative, and Presidential records held at the National Archives.

Maintenance, Evaluations & Audits

 

Web | Records Management Audit Framework by NHS| Use this as a template for RIM Audits 

Tool | ACC Records Management Checklist by ACC | Use this Checklist to ensure you have a complete and comprehensive RIM system

Tool | Professional AIIM Audit Checklist [Membership required]

Bulletin | Records Management: Evaluating a Departmental Records Management Program by NWT RM Bulletin

Article | Don't Let Audits Overlook Your RM Processes Because It Can Hurt Where It Counts the Most by Marilyn Bier

Getting Certified

ONLINE programs:

 

Register

+1 (215) 646-8000

more-info@feith.com

 

Records Management University: Free Online RMA Webcourse

Welcome to Records Management University, a series of online courses dedicated to serving Records Management professionals, soon to enter its eighth semester. 

Let RMU Dean of Records Management, Mitch Farbstein, lead you through this educational, informational, and fun webinar course. We will spotlight the latest news, innovations, theory and concepts, critical industry issues, best practices, tips and tricks, how-to’s, and new advances in technology in Records Management. This is for everyone, experts and novices alike. Each of the 5 classes will focus on a different critical topic and last an hour.

Attention Records Managers: Each RMU session is pre-approved for 1 CRM Certification Maintenance Credit (CMP) from the Institute of Certified Records Managers up to 5 CRM credits (one for each class).

 

FLEMING COLLEGE CONTINUING EDUCATION CERTIFICATION

PROGRAM HIGHLIGHTS

Records and Information management is affected by changes in regulations, technology, organizational needs and community needs. A good records and information manager needs to be armed with the latest skills and knowledge in best practices, regulated processes and cost efficiencies to support their organization and its stakeholders. 

MANDATORY COURSES

 
 

Program Contact

1-844-767-6871

celibrary@mohawkcollege.ca

MOHAWK COLLEGE PROGRAMS

This program is designed to prepare you to operate in a records management program in any organizational setting. With the increasing production of and demand for complex information and the widespread use of automated technologies, businesses, non-profit organizations and government agencies are striving to manage their information assets in an effective and efficient way. Records and information management programs contribute to the efficiency of an organization's operations by providing systematic control of information resources, from creation through use, storage and final disposition.

MANDATORY COURSES:

  1. GRAPRM102 Document Management Technology
  2. LIBRRM103 Archives
  3. OADMRM100 Records And Information Management Fundamentals
  4. OADMRM101 Active Records Management
 
 

Contact: The Business School

416.675.6622 ext. 4174

cebusiness@humber.ca

Humber College

With today's growing demand of complex information and use of automated technologies, businesses are continually striving to manage this information effectively. Humber's Records and Information Management Certificate program aids students in effectively managing this complex information by providing systematic control of information resources, from creation through use. Learn how to operate a records management program for any business or organizational setting. This program is completed online in partnership with OntarioLearn.

Admission Requirements

To qualify for the Records and Information Management Certificate (RECRD_MGT_CA/20771), students must meet one of the following requirements:

  • Keyboarding (OAGN 125)
    Or
  • Typing speed of 30 - 35 words per minute relative to errors

MANDATORY COURSES:

  1. Active Records Management
  2. Archives
  3. Business Computer Applications
  4. Document Management Technology
  5. PC Business Essentials
  6. Records & Information Management Fundamentals
  7. Researching and Reporting
 
 

Contact: School of Information and Communications Technologies
403.284.8401
ict.coned.info@sait.ca

Southern Alberta Institute of Technology (SAIT)

Completely revised and updated for 2017/18 with the help of subject matter experts who are currently working the field, this program will enable you to learn the current industry standards and the best practices of information and records management from industry professionals. Managing records and information is a pivotal piece in running any organization efficiently and with topics ranging from the fundamentals to advanced topics in strategic management of information, SAIT's Information and Records Management certificate will help you succeed. These courses are intended for industry professionals upgrading their skills or for individuals looking to change or enhance their careers.

Admission Requirements

At least 60% in each of the following courses or their equivalents:

  • English Language Arts 30-1 or English Language Arts 30-2
  • Two of the following Grade 12 subjects: Math (Pure Math 30, Applied Math 30, Math 30-1, Math 30-2 or Math 30-3), Science, Social Science, Accounting, Law or a second language.
  • MGMT 244 (Fundamentals of Information and Records Management) may be substituted for one of the Grade 12 subjects. This course is available through continuing education.
  • All applicants, including students educated in Canada, must demonstrate English Language Proficiency prior to admission.
  • SAIT accepts high school course equivalents for admission. If you don't meet the requirements, consider Academic Upgrading.

To get started, submit an application for this part-time program through ApplyAlberta.

 
 

Phone: 604-851-6324
Toll free: 1-888-504-7441 ext. 6324
Email: continuingeducation@ufv.ca
Or ask online

University of The Fraser Valley

Quick and easy retrieval of information is an essential part of an organization’s success. Information and records managers help organizations control systematically their most vital information. Learn the industry standards and best practices to sort, classify, maintain, and archive all forms of electronic and print documents.

View entrance requirements

MANDATORY COURSES:

  • Fundamentals of Information and Records Management
  • Records Classification and Vocabulary
  • Records Management Systems
  • Digital Age Literacy
  • Databases: Access
  • Spreadsheets: Excel*
  • Word-processing: Word
  • Business Communications
  • Practicum

 

 
 

Contact:

Phone: 416-978-2400

learn@utoronto.ca

School of Continuing Studies, University of Toronto

  • Know the field of records and information management from the ground up.
  • Acquire the most current knowledge in the field, designed and delivered online by industry experts.

Keeping accurate records and information is more important than ever in the digital information age. Organizations need professionals who can create, store and retrieve information using the latest technologies. Whether you're just entering the field or are seeking to expand your knowledge and skills, this certificate is for you. You'll complete it fully grounded in the essential elements of the profession. Learn organizational context, practice, strategy and implementation, and develop an overview of vital privacy, access and governance issues. You'll study the full spectrum of archiving and retrieval, and emerge with the knowledge and skills valued by organizations seeking to manage information assets. This certificate is offered in collaboration with the Faculty of Information

MANDATORY COURSES:


In-Class Learning:

 

Register | 403-777-7224

info line | 403-777-7200

chinooklearning@cbe.ab.ca

Chinook Learning Services

Do you find yourself managing company records without the knowledge required to make sound judgements? Managing records and information is a critical responsibility in any organization. In this certificate, learn industry standards and best practices from experienced industry professionals. From life-cycle management to disposition and data management technology, gain the necessary knowledge to hold a records management position in any organization. This 105-hour certificate is recognized by the Calgary Chapter of ARMA (Association of Records Managers and Administrators). Visit ARMA Calgary (external website).

MANDATORY COURSES:

The program must be completed within one (1) year of initial registration. 

How to Register / Policy Information
Classes have limited space and may fill up if you delay. If your class is full, ask to be put on a waiting list. Waitlisted students will be notified of any vacancies. Classes will be added based on demand.

 
 

Program Contact: (519) 748-5220 ext. 3759

jlaugalys@conestogac.on.ca

 

Send completed applications to: 
Conestoga College
Admissions Office
299 Doon Valley Dr
Kitchener, Ontario
Canada N2G 4M4

www.conestogac.on.ca/admissions/forms

Conestoga Continuing Education

This program is designed to prepare individuals to operate a records management program in various organizational settings including businesses, non-profit organizations and government agencies. With the increasing production of, and demand for, complex information and the widespread use of automated technologies the effective and efficient management of information assets is critical. Records and information management programs contribute to the efficiency of an organization's operations by providing systematic control of information resources, from creation through use, storage and final disposition.

Admission Requirements:

  • Ontario Secondary School Diploma (OSSD), or equivalent, OR 19 years of age or older
  • Grade 12 Compulsory English, C or U, or equivalent.

MANDATORY COURSES:

  • Microsoft Office 2010
  • Archives
  • Records and Information Management Fundamentals
  • Active Records Management
  • Document Management Technology